How to Set up WooCommerce Sequential Order Numbers Pro Plugin

Table of Contents

• What is Sequential Order Numbers Pro for WooCommerce?
• Why Do You Need Sequential Order Numbers?
• Key Benefits of the Plugin
• Key Features & Customization Options
• How to Set Up & Configure
• Who Should Use This Plugin?
• Why Choose Sequential Order Numbers Pro?
• Conclusion

What is Sequential Order Numbers Pro for WooCommerce?

WooCommerce assigns order numbers randomly, which can be confusing. Sequential Order Numbers Pro solves this by giving orders a logical, sequential numbering system. This makes order management easier and improves record-keeping.

With this plugin, each new order follows a clear numeric sequence. You can also add a custom prefix, suffix, or starting number. This is useful for branding, accounting, or meeting business regulations.

Why Do You Need Sequential Order Numbers?

By default, WooCommerce generates order numbers based on WordPress post IDs. These numbers are often inconsistent and non-sequential. For example, orders may appear as #105, #210, #315 instead of #101, #102, #103.

This can create problems in:

• Order Tracking – Harder to find orders quickly.
• Accounting & Reporting – Gaps in order numbers cause confusion.
• Professionalism – Customers may find random numbers untrustworthy.

With Sequential Order Numbers Pro, every order gets a clean, structured number. This makes processing, tracking, and auditing much easier.

Key Benefits of the Plugin

• Clear Order Sequences – Orders follow a structured numbering pattern.
• Customizable Order Formats – Add prefixes, suffixes, and custom numbers.
•  Better Accounting & Compliance – Avoid missing or duplicate numbers.
• Improved Customer Experience – Orders look more professional and organized.

This plugin is essential for WooCommerce stores that need organized and professional order numbers.

Key Features & Customization Options

1. Sequential Order Numbers Instead of Random Ones

WooCommerce assigns random order numbers based on post IDs. This creates gaps and inconsistencies. For example, orders might appear as #105, #210, #315 instead of a proper sequence.

Sequential Order Numbers Pro ensures that each order follows a logical order. If your last order is #1000, the next will be #1001, then #1002, and so on.

This feature helps store owners track orders easily and maintain better records. It is useful for businesses that handle bulk orders or require accurate documentation.

2. Custom Order Number Formats

Every business has different order management needs. This plugin allows custom order numbers based on:

• Starting Number – Choose a number where orders begin (e.g., 1000, 5000).
• Prefix & Suffix – Add letters or numbers before and after order numbers.
• Date & Time Integration – Include the year, month, or day in order numbers.

For example, if you set:

• Starting number as 1000
• Prefix as ORD-
• Suffix as -USA

Your order numbers will look like this: ORD-1000-USA, ORD-1001-USA, ORD-1002-USA.

This feature makes order numbers recognizable, professional, and organized.

3. Order Number Length Customization

Some businesses prefer fixed-length order numbers. This plugin allows leading zeroes to create consistent formats.

For example, if you set a 5-digit minimum length, order numbers will appear as:

• 00001, 00002, 00003, instead of 1, 2, 3.

This helps businesses maintain uniformity across invoices, reports, and databases.

4. Skipping Free Orders

If you sell free products, their order numbers may interfere with paid order tracking. This plugin allows you to exclude free orders from the main sequence.

You can assign separate numbering for free orders. For example, instead of #1001, #1002, free orders can appear as:

• FREE-001, FREE-002, FREE-003.

This keeps paid and free orders organized for better financial management.

5. High-Performance Mode

Large WooCommerce stores handle thousands of orders daily. This plugin includes a performance mode to ensure smooth operation.

When enabled, the system generates order numbers without slowing down the store. This is helpful for:

• High-traffic online stores.
• Wholesale businesses processing bulk orders.
• Marketplaces with multiple vendors.

6. Compatibility with WooCommerce & Extensions

This plugin works with most WooCommerce payment gateways and extensions. It supports:

• WooCommerce Subscriptions – Ensures subscription orders follow a sequential format.
• WooCommerce Pre-Orders – Works seamlessly with pre-orders and advance bookings.
• Popular Payment Gateways – Compatible with PayPal, Stripe, Authorize.net, and others.

Store owners using third-party integrations like ERP, CRM, or accounting tools can easily sync order data.

How to Set Up & Configure

Setting up Sequential Order Numbers Pro for WooCommerce is quick and simple. Follow these steps to install, configure, and customize the plugin for your store.

Step 1: Install & Activate the Plugin

1. Purchase Sequential Order Numbers Pro from the WooCommerce Marketplace.
2. Download the plugin file from your WooCommerce account.
3. Go to your WordPress dashboard and navigate to Plugins > Add New.
4. Click Upload Plugin and select the downloaded ZIP file.
5. Click Install Now, then Activate the plugin.

Once activated, the plugin will start assigning sequential order numbers automatically.

Step 2: Configure Order Number Settings

To customize order numbers, follow these steps:

1. Navigate to WooCommerce > Settings > General.
2. Scroll down to the Order Numbers section.
3. Adjust the following settings based on your needs:

Starting Order Number

• Define the first order number for new orders.
• This number must be higher than existing orders in your store.
• If set to 1000, the next orders will be 1001, 1002, 1003.

Order Number Prefix & Suffix

• Add a prefix before the order number (e.g., ORD-1001).
• Add a suffix after the order number (e.g., 1001-USA).
• Use a combination of letters, numbers, or dates to create a custom format.

Order Number Length

• Set a minimum character length for order numbers.
• Leading zeroes will be added if necessary (e.g., 00001, 00002, 00003).

Exclude Free Orders from Sequence

• Enable this setting to separate free and paid orders.
• Free orders will have a different numbering sequence (e.g., FREE-001).

Step 3: Save & Apply Settings

1. After configuring the settings, click Save Changes.
2. Your store will now automatically generate sequential order numbers.

Example Order Number Configurations

•         If you set the starting order number to 5000, your first order will be 5000, followed by 5001, 5002, 5003, and so on.
•         If you add a prefix like SHOP-, your order numbers will appear as SHOP-5000, SHOP-5001, SHOP-5002.
•         If you set a suffix like -USA, your order numbers will look like 5000-USA, 5001-USA, 5002-USA.
•         If you use a date format such as {YYYY}{MM}{DD}, an order placed on March 20, 2024, might be formatted as 20240320-5000, 20240320-5001.
•         For free orders, if you set a custom identifier like FREE-, they will be labeled separately, such as FREE-1, FREE-2, FREE-3.

These settings help businesses create customized, structured, and professional order numbers for better organization.

Who Should Use This Plugin?

Sequential Order Numbers Pro is useful for any WooCommerce store needing structured order numbers. It helps businesses improve order tracking, accounting, and overall efficiency.

This plugin is ideal for:

• E-commerce Stores – Helps maintain a clear and organized order history.
• Wholesale & B2B Businesses – Provides professional order numbering for bulk transactions.
• Subscription-Based Services – Ensures consistent order numbers for recurring payments.
• High-Volume Stores – Reduces confusion in large databases with thousands of orders.
• Businesses with Accounting Compliance – Meets legal and tax requirements in many regions.

Why Choose Sequential Order Numbers Pro?

Managing orders in WooCommerce can be difficult with random order numbers. This plugin simplifies order management by providing a logical sequence.

Key benefits include:

• Easy Order Tracking – Orders follow a clear, consecutive number sequence.
• Custom Order Numbers – Store owners can add prefixes, suffixes, and date formats.
• Better Accounting & Reporting – Avoids gaps in order numbers for financial accuracy.
• Seamless Integration – Works with WooCommerce Subscriptions, Pre-Orders, and payment gateways.

Conclusion

Managing WooCommerce orders is easier with Sequential Order Numbers Pro. It ensures orders follow a logical, structured sequence instead of random numbers. Businesses can customize order numbers with prefixes, suffixes, and date formats. This improves order tracking, accounting, and customer trust.

Whether you run a small shop or a large store, this plugin helps. It keeps order numbers organized, professional, and easy to manage.

If you need help setting up or customizing this plugin, visit WooHelpDesk for expert support and guidance.